Privacy Policy

Who we are

We are Stewarton Woodlands Action Trust (SWAT), a Scottish Charitable Incorporated Organization (SCIO), number SC035744. Our official website address is:

What personal data we collect and why we collect it


We do not allow the publication of visitor comments on the website. The associated WordPress feature has been disabled by the website administrator.


We do not allow visitors to upload or publish images or other media on the website. The associated WordPress features have been disabled by the website administrator.

Contact forms

No contact forms are provided on the website. Details of telephone and email addresses are provided to allow visitors to make contact with SWAT if they wish.


Only a subset of SWAT Volunteers are granted WordPress logins to the SWAT website, to maintain its content. Other visitors are not given WordPress accounts.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your WordPress account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These other websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.


We do not use analytics.

Who we share your data with

We do not share your data.

How long we retain your data

For SWAT Volunteers who have registered WordPress logins on our website, we also store the personal information they provide in their user profile. By default, only username and email address are included in each profile. All registered users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have a WordPress account on this website you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

We do not send your data to any third party.

Your contact information

If you provide your contact information or any data that makes you personally identifiable we use it solely for the purposes that you specify or as set out on this page.

Additional information

How we protect your data

We store your personal data in an organisation-owned computer that is protected by encryption and is accessible only using authorised accounts protected by strong passwords. Any data backups are similarly encrypted.

What data breach procedures we have in place

Any actual or suspected information security incidents affecting personal data are referred as soon as practicable to the Office of the UK’s Information Commissioner (ICO).

What third parties we receive data from

We do not receive personal data from third parties.

What automated decision making and/or profiling we do with user data

We do not use automated decision making or profiling in relation to your personal data.

Industry regulatory disclosure requirements

We adhere to UK data protection legislation. We are not subject to additional, industry-specific regulatory requirements.